Terms and Conditions

By partnering with individual participants, institutions, and/or groups (any of which are hereinafter referred to as Participant) to provide Study Abroad, Immersion Program, and/or custom educational programming services (any of which are hereinafter referred to as Program), the Chinese Language Institute, LLC (hereinafter referred to as CLI) agrees to fulfill all obligations associated with the Program as outlined in CLI’s website (www.studycli.org), relevant Program itinerary, relevant program proposal and/or relevant pre-departure materials provided to Participant.

By enrolling in CLI and its affiliated programs, Participant agree to the following Terms and Conditions:

  1. Enrollment and Period of Program Engagement
    1. Enrollment in CLI is competitive. CLI reserves the right to reject an applicant for any reason. CLI accepts applicants based on careful evaluation of application and supporting documents. CLI does not discriminate on the basis of race, sex, gender, gender identity, sexual orientation, religion, age, marital status, national and ethnic origin, or disability.
    2. Study Abroad term (semester, winter, and/or summer), Immersion Program term, and/or China Seminar term starts and ends as indicated on the Dates and Program Fees section of the CLI website (www.studycli.org) and/or as indicated in the CLI-provided Program itinerary and/or Pre-departure materials.
  2.  
  3. Compliance with Laws, Rules and Regulations, and Standards of Conduct
    1. Participant shall comply with CLI’s Rules and Regulations while enrolled in the Program for the duration of the Period of Program Engagement.
    2. Participant shall observe and obey the laws and regulations of the People’s Republic of China and respect Chinese social morality and customs.
    3. CLI and/or the host institute shall have the right to enforce appropriate standards of conduct and may at any time terminate Participant’s participation in the Program for failure to maintain these standards or for any actions or conduct which CLI and/or the host institute considers to be incompatible with the interest, harmony, comfort and/or welfare of other students, staff, and/or the laws and regulations of the People’s Republic of China.
    4. CLI maintains, among several explicit and implicit Standards of Conduct policies, a strict zero-tolerance policy regarding the use and/or possession of illegal substances. Use and/or possession of illegal substances may result in expulsion from the Program, without refund, as well as possible criminal prosecution in the host country.
  4.  
  5. Academic University Credits and Transcripts
    1. CLI is an official affiliate of Guangxi Normal University (GXNU) in Guilin, China, and shall, if applicable, process all academic university credits through GXNU.
    2. CLI shall, if applicable, provide supporting documentation for credit transfers to the best of its ability, but does not guarantee credit transfers. Transferring credits to Participant’s home institution is ultimately the responsibility of Participant, and credits shall be accepted by the home institution at the home institution’s sole discretion.
    3. Academic transcripts shall, if applicable, be issued upon satisfactory completion of the Program. Additional transcripts may be issued upon written request to CLI by Participant. CLI reserves the right to deny transcript requests by Participants with outstanding financial obligations to CLI.
  6.  
  7. Termination of Participation, Cancellation, Withdrawal, and Refunds
    1. CLI and/or the host institute reserves the right to cancel the Program due to insufficient number of registered participants and to reschedule the Program start date to another time.
    2. In the event of cancellation of the Program by CLI before the start of the Program, 100% of the Program fee and the Program deposit shall be refunded.
    3. In the event of cancellation of the Program by Participant prior to the start of the Program, Participant shall have right to full or partial refund as indicated below (unless otherwise agreed in writing by CLI and Participant’s parent institution). Written requests for refunds must to be submitted to and received by CLI’s Leesburg, VA (USA) office prior to the start of the Program and must state reasons for request to cancel the Program. In such cases, Program deposits are non-refundable.
      1. 100% of the Program fees shall be refunded (excluding Program deposit) if request is received more than 180 days before the start of the Program;
      2. 80% of the Program fees shall be refunded (excluding Program deposit) if request is received 120 to 179 days before the start of the Program;
      3. 60% of the Program fee (excluding Program deposit) shall be refunded if request is received 60 to 119 days before the start of the Program;
      4. 40% of the Program fee (excluding Program deposit) shall be refunded if request is received less than 59 days before the start of the Program;
      5. no refund shall be given for requests received after the start of the Program.
    4. Any bank or transfer fees associated with the refund of Program fees shall not be the responsibility of CLI.
    5. In the event of termination of participation in the Program due to any violation of Section 2 of this agreement, Participant shall have no right to any refund of any part of the Program fee, and, upon notice by CLI, whether verbally or in writing, Participant shall forthwith depart from the Program and return home at Participant’s own expense.
  8.  
  9. Changes to Program and Cancellation of Program Components
    1. CLI and/or the host institute reserves the right to make any cancellations, changes, and/or substitutions in cases of emergency or changed conditions or in the interest of each group as deemed necessary by CLI.
    2. During any activities, tours, or Programs arranged by CLI and/or the host institute, Participant shall accept the will of the majority whenever a matter of choice is presented to the group.
    3. Once the Program has started, Program services and components may not be cancelled or downgraded by Participant, but they may be upgraded or changed to a higher service type as offered by CLI provided Participant pays any fee differential.
  10.  
  11. Visa
    1. Upon request by Participant, CLI shall provide comprehensive support to Participant in obtaining all visas and required documents associated with travel to China. However, it is ultimately the responsibility of Participant to obtain such visas and required documents.
    2. In the event Participant cannot obtain the necessary visas and/or required documents for participation in the Program, Participant shall not hold CLI responsible.
    3. In the event Participant’s visa application is rejected prior to the start of the Program or Participant cannot obtain other required documents, Participant shall be entitled to 100% refund of the Program fees (excluding the non-refundable Program deposit).
    4. In the event Participant requires a visa renewal after the start of the Program and Participant’s visa renewal application is rejected, causing Participant to be unable to continue the Program, Participant shall be entitled to a refund of Program fees proportionate to Program time remaining after date of Participant’s visa expiration.
  12.  
  13. Medical and Health
    1. All foreign students studying in China are required to have health insurance. Participant shall be required to show proof of health insurance during registration procedures.
    2. It is the responsibility of Participant to thoroughly review health and safety information from both the CDC and the U.S. State Department (as indicated by CLI in pre-departure materials) in advance of Participant’s departure to China, and to take any safety or health precautions Participant deems necessary prior to or during Program based on this information.
    3. CLI is not responsible for any medical or health problems, sickness, disease, injury, or loss whatsoever suffered by Participant during any period of the Program, during independent travel, and/or during any activities, whether or not sponsored, facilitated, or hosted by CLI.
    4. Participant hereby grants CLI and its agents full authority to take whatever actions they may consider to be warranted in the event of any personal emergency, international or political unrest, or other event regarding the health and safety of Participant, and Participant fully releases CLI and its agents from any liability for such decisions or actions as may be taken in connection therewith.
    5. If Participant becomes ill or incapacitated during Program, CLI and its employees may take any action they deem necessary for the safety and well-being of Participant, including securing medical treatment (at Participant’s own expense) and transporting Participant home (at Participant’s own expense). Participant agrees to indemnify CLI for any expense, fee, loss, damages, etc., in taking any action CLI deems necessary under this clause.
    6. In the event of medical emergency, or as deemed necessary by CLI, Participant authorizes CLI and its agents at their discretion to place Participant (at Participant’s own expense and without Participant’s further consent) in a hospital for medical services and treatment, or if no hospital is readily available, to place Participant in an alternative facility to be treated by a medical doctor.
  14.  
  15. Loan
    1. If deemed necessary or desirable by CLI and/or its agents to advance or loan any monies to Participant or incur special expense on Participant’s behalf while Participant is enrolled in the Program, Participant shall make immediate repayment prior to or upon Participant’s return home.
  16.  
  17. Social, Cultural, and Travel Activities
    1. CLI shall organize all items (activities, events, travel, accommodations, restaurants, etc.) listed in the Program itinerary. CLI shall cover all costs associated with these items (admission tickets, transportation, English speaking guides, etc.) for Participant as listed in the Program itinerary.
    2. CLI shall organize additional social, cultural, and/or travel activities for Participant from time to time. Participant’s participation in these activities is optional. For at least one of these activities per Program, CLI shall cover the costs of admission tickets, transportation, and/or English speaking guides for Participant. For all other activities, Participant shall be eligible to participate at Participant’s own expense.
  18.  
  19. Use of Student Photos, Videos, and Statements
    1. CLI reserves the right to use any photos or videos of Participant, or statements made by Participant, for print, verbal, internet, or other commercial use and shall not be held liable for such use.
    2. Requests to decline such use must be sent via email to a CLI director.
  20.  
  21. Email List
    1. By submitting the CLI Application and/or Student Information Form, Participant is automatically subscribed to CLI’s email list to receive news, updates, and other information about CLI.
    2. To unsubscribe from this list, Participant may click “unsubscribe” at the bottom of any CLI newsletter, or email a CLI director with a written request to unsubscribe.
  22.  
  23. Waiver
    1. Participant agrees to waive and release CLI (which term shall include officers, shareholders, directors, the company itself, employees and agents of the company, as well as Guangxi Normal University [herein also referred to as GXNU] and any person or entity employed or utilized by CLI) and agrees not to sue such persons for any claims which may arise from, or in connection with, any physical or property damage which Participant may suffer from any cause whatsoever. Without limiting the generality of the foregoing, Participant releases such persons for any physical or property damage which Participant may suffer resulting from natural disasters, strikes or government restrictions, war, terrorist activities, sickness or quarantine or the acts or omission of any other agents over which such persons have no direct control, including, without limitation, airlines, transportation companies and railways, bus companies, taxi services, restaurants, student residences, apartments, youth hostels and/or hotels.
    2. Participant shall be responsible for taking all measures and exercising caution and common sense at all times to avoid injuries and/or death.
    3. Participant hereby waives and releases all claims against CLI and its agents arising at any time during the Program (whether Participant is or is not under the direct supervision of CLI and/or its agents), and Participant agrees to indemnify CLI and its agents against any consequences thereof.
    4. CLI shall not be liable for any loss, harm, injury, or damages sustained by Participant or caused to Participant’s property howsoever caused.
  24.  
  25. Legal Governance
    1. This agreement shall become effective when Participant’s Application Form and/or Student Information Form is accepted by CLI, and shall be construed and enforced in accordance with, and the rights of the parties shall be governed by, the laws of the Commonwealth of Virginia applicable thereto.
  26.  
  27. Modifications
    1. This agreement is standard and cannot be modified or interpreted except in writing and no verbal modification or interpretation shall have any validity.
  28.  
  29. CLI
    1. All references herein to “CLI” apply to its officers, directors, staff members, campus directors, chaperones, group leaders, teachers, employees, agents and affiliated companies. Participant and CLI are independent entities and nothing in this agreement is intended or shall be construed to create an agency relationship, employment relationship, or joint venture between the parties.