Fall 2016 China IFE
Start Time and City:October 16, 2016 at 5:00 PM in Hong Kong hotel lobby (Kowloon Hotel)
End Time and City:October 26, 2016 at 10:00 AM in Guilin
Note:If you need to arrive in Hong Kong on October 15th in order to make the 5:00 PM start time on October 16th, CLI will book and cover your hotel night on October 15th.
Primary Trip Segments
- Your CLiGS faculty lead will provide this information around six weeks prior to the China program’s start date.
Faculty Lead:Daniel Marcucci
Trip Duration:10 days and 10 nights
Your CLiGS faculty lead will provide this information around four months prior to the China program’s start date.
- Before Aug 5, 2016: submit CLI’s Student Information Form
- Before Aug 12: submit 500 USD deposit
- Before Aug 26: submit first half of program balance
- Before Aug 26: share your int’l flight itinerary with CLI
- Before Sep 23: submit required info to VT GEO
- Before Sep 23: submit final half of program balance
China IFE To-Do ListIn order to enroll in this China IFE, please complete each of the following steps. CLI is an official CLiGS partner and helps manage the Center’s IFE enrollment and logistical needs; please feel free to contact CLI anytime at 888-781-8383 or email our Director of Enrollment at firstname.lastname@example.org if you have questions regarding the enrollment process.
- Complete CLI’s Student Information Form
Please complete our Student Information Form as soon as possible, but no later than August 5, 2016. Be sure to enter information exactly as it appears on your passport. In the days and weeks after you submit this form, you will receive several important emails from CLI in preparation for your program. Please be on the lookout for these emails and stay up to date on CLI and CLiGS’ requests.
- Read and accept key policies regarding CLiGS Global Programs
Please submit the VT and CLiGS Key Policies Form before submitting your program deposit. This step must be completed before you submit your deposit in step 4, due August 12, 2016.
- Register with Virginia Tech’s Global Education Office
Visit the website of Virginia Tech’s Global Education Office. In the top right corner of the page, click on “VT CAS Login.” Once you are registered in the system you will have access to a list of required forms and information to submit to the Global Education Office, including a scanned, color copy of your passport, emergency contact information, and electronic signatures on key policies.
- Submit your 2016 China IFE deposit
In order to secure your space in this IFE, please click the link below to submit your 500 USD non-refundable deposit by August 12, 2016. Please note that in order to submit your deposit, you must first complete CLI’s Student Information Form (step 1 above) and confirm that you have reviewed and accept the Liability Agreement, the Program Refund Policy, and the CLiGS policy regarding non-enrolled travel companions (step 2 above). Please use our secure and convenient online payment system (secured by Stripe) to submit your IFE deposit.
- Stay current on important travel information
- Purchase your international airfare and complete CLI’s Flight Form
You are responsible for purchasing your own international airfare. You are required to meet the group in Hong Kong in the lobby of the hotel at 5:00 PM on October 16, 2016 (the hotel location will be provided soon). You can plan to depart from Guilin anytime after 10:00 AM on October 26, 2016. After purchasing your international airfare, please share your flight information with CLI by completing our International Flight Form at least one month prior to program commencement. If you need to arrive in Hong Kong on October 15th in order to make the 5:00 PM start time on October 16th, CLI will automatically book and cover your hotel night on October 15th upon receiving your International Flight Form.
- Secure your passport
If you do not have a passport, please apply for one immediately. If you do have a passport, double check that its expiration date is at least six months after the end of your upcoming IFE. If your passport’s expiration date is within six months of your IFE end date, please renew your passport as soon as possible. Reminder: Virginia Tech’s Global Education Office requires you to submit a scanned, color copy of your passport ID page (and US Visa for non-US citizens) no later than one month prior to departure. To submit your scanned copy, login to your account on the Global Education Office website.
- Secure your Visa to enter China
- Submit required forms to Virginia Tech’s Global Education Office (GEO)
Ensure that you have signed and submitted all required forms and information to Virginia Tech’s Global Education Office by September 23, 2016. This list of required forms and information can be found by logging in to your account on the Global Education Office website.
- Complete CLiGS and CLI’s Medical Allergies and Dietary Restrictions Form
Please complete our medical allergies and dietary restrictions form upon reading this prompt. It’s important that your travel logistics providers have access to information regarding any medical allergies you may have or other medical considerations of which we should be aware. Please also use this opportunity to inform us of your dietary restrictions (if any).
- Submit your remaining IFE balance
Your remaining IFE balance of 2800 USD (which is the 3300 USD full IFE fee less your 500 USD deposit from step 4 above) is due in two equal payments of 1400 USD on each August 26, 2016 and September 23, 2016. Please use our secure and convenient online payment system (secured by Stripe) to submit your IFE balance. Please note that if you prefer, full program balance can be submitted anytime.
- Understand your VT-provided medical and travel insurance
Please carefully review this Virginia Tech Insurance PDF. CLiGS will purchase a travelers’ health insurance policy on your behalf from Cultural Insurance Services International (CISI). You will receive an email from CISI with your personal policy information. Be sure to save the information, print out a copy to bring with you on the IFE, and print out another copy to leave with your emergency contact prior to departure. CISI also offers a mobile app that may come in handy during your travels.
- Review your Pre-Departure Packet
In an effort to better prepare you for your time abroad, CLI and CLiGS put together this detailed pre-departure packet. Review all information carefully and contact CLI at email@example.com with any additional questions you may have.